Documents listed below will assist Ministry Leaders to timely submit all requests to the church office via the online portal unless otherwise stated by hand-delivery.
The event planning checklist document has active links in the PDF file. You can refer to it from your desktop or print a copy for your reference.
APPROVAL
1. Dates/Times of Event. Submit two dates in order of preference.
2. **“Working” Ministry Leaders’ Calendar. Review to determine if there are dates/times conflicts or if a partnership is feasible where there is duplication.
3. 2025 Ministry Event Form. Submit if no conflicts or no duplicates and after receipt of event approval notice by office.
BEFORE EVENT
Submit all forms by no later than 30-45 days before the event — unless another deadline is otherwise stated below (after receipt of event approval).
1. Room Reservation Form. Submit if event is onsite.
2. AV Equipment Request Form. Submit if needed.
3. Church Van Request Form. Submit if needed.
4. Announcements to all church congregants.
- Announcement Request Form. Submit if needed.
- Printed Monthly Newsletter Content Form. Submit by the 10th of the month before distribution month.
5. Check/Disbursement Request Form. Submit 2 weeks prior to event by hand-delivery.
6. Copies. Submit a request to the church office one week before the event.
7. Food required. Call the church office at 336-761-1358 four weeks before event.
8. Event Planning Confirmation. Call church office, one week prior to event to confirm that there are no outstanding event submissions or approvals
AFTER EVENT
1. Reimbursement Request Form. Submit by no later than 30 days after event and only under the following conditions:
- Receipts attached.
- Pre-approved Event and
- Within Approved Ministry Budget.
**Working Ministry Calendar: The “working” calendar is only accessible to Ministry Leaders to review while planning ministry events. It is not the approved church calendar of events and is intended to assist ministries in determining whether there are any conflicts with the date(s) selected or if other similar events are already being planned during 2025. If there is duplication, the ministries should try to collaborate in planning the event together. To access the approved calendar of events, see the Website Calendar under “Happenings/Upcoming Events”.